Webinar Summary: How to optimise your workspace for a post Covid-19 world

Our recent webinar on 14th July explored the different workplace themes which are emerging for a post Covid-19 world and how organisations can optimise their workspace in the longer term.

Key research findings suggest that only 9% of people* will want to work full-time in the office in the future, and 98% of people** would prefer to work remotely, at least some of the time, for the rest of their career. On a medium/long-term basis, it is suggested that 73% of people^ would like to work remotely two or more days per week and 43% three or more days per week.

Joined by Workspace Consultant, Colin Stuart, we looked at how this research could shape the future of the workspace. We identified four key areas that an organisation needs to consider in for them to become more relevant in a post-Covid world of work.

1. Evidence-based operational insight

This involves carrying out an in-depth survey amongst your staff to not only understand how your existing space is utilised but also find out how they would like to use it going forward. This also takes into account remote working.

By gathering this data you can:

  • Ascertain what the business needs
  • Establish what your ‘best’ workspace looks like
  • Predict future requirements
  • Maximise the benefits/impact to your business
  • Use this information as a baseline for measuring results and further improvements

2. Workspace planning to meet new requirements

Based on the findings from the evidence-based insight we can then create a workspace that is fit for purpose.

A great example of this is for an organisation we worked closely with to analyse their workspace and optimised it based upon the findings and requirements from the evidence-based insight. In summary, we identified the following

  • Peak occupancy of workstations was at 65%, therefore, we recommended desk sharing and this reduced desk spaces from 100% to 80%.
  • Meeting room facilities should be changed to reflect business needs. We recommend that this should be reduced from 23 rooms to 15 but with acoustic pods which assist with quiet work and video conferencing activities.
  • Social heart of the workspace was created to reflect the increased need for on-site collaboration, integration and to support the core values of the brand.
  • Significant cost savings were made as the office space reduced by 33% (from 3 floors to 2) allowing the organisation to sub-let the additional floor.

3. Transition planning for a successful implementation

In order for changes within the workspace to be successful, a larger transition or change management plan needs to also be in place. This is a holistic approach which considers the following:

4. Continuous optimisation evaluation

The long-term benefits of workspace optimisation will only be realised with continuous evaluation, firstly at six months and then annually thereafter. As market and business needs change over time, and people continue to evolve, your workspace will also need to adapt in order to stay relevant which is where a Post Project Completion process will support this on an ongoing basis.

A number of valid questions were raised throughout the webinar which the Woodhouse team have reviewed in great detail and provided responses. The full Q&A can be viewed here.

*Eskenzi PR, Reported in Business New Wales, May 2020 ** Buffer, State of Remote Work Report 2020 ^ Spacelab Survey, May 2020

Request a copy of the webinar recording and find out how organisations can optimise their workspace in the longer term. Email jenni.matthews@woodhouseworkspace.com for more information.

Keep an eye on our communications and website for details of our next webinar coming soon!